Choosing the Right Google Apps Edition

As we mention in the “Meeting the Google Apps” section, earlier in this chapter, Google Apps consists of four main programs: Gmail, Calendar, Docs, and Talk. Anyone can use these services without signing up for Google Apps, but to help organizations replace or complement their existing systems, Google has some powerful administrative and collaborative tools for those ready to take the plunge.

You can choose from four Google Apps editions: Team, Standard, Premier, and Education. Each edition has been customized to meet the needs of different types of organizations, large and small:

1. Team Edition: This is the easiest way to start using the collaborative tools available with Google Apps with your school or work team. You don’t have to change your e-mail address or worry about any administration tools. Sign up for free with your existing e-mail address (see Chapter 2 on how to do this) and you can start connecting with other people in your domain right away. Gmail is not included in this edition.
2. Standard Edition: Use this edition if you’re a family, group, or small business. Register or transfer your domain to access Gmail, Calendar, Talk, Docs, and the Start Page. This version is free (meaning adsponsored) and supported by online help. You can always upgrade to Premier Edition later, if you want to.
3. Premier Edition: Medium to large organizations should generally use this edition. At the time of this publication, it costs $50 per user per year, but you likely currently spend more than that on maintenance of your existing setup. Because this is a paid edition, you can choose to turn Gmail ads off. This edition also has additional administration tools and security settings. Your users receive significantly more storage space than with the Standard Edition.
4. Education Edition: Built for — you guessed it — schools, colleges, and universities. Nonprofit organizations can also use this version. This version is free (although not supported by ads), and it includes many of the features from the Premier Edition (albeit a little less storage space). If you’re interested in the Education Edition, Google requires you to provide proof of accredited not-for-profit status.

The best program is the one that best meets the needs of your organization.